Training Coordinator (Part-Time, On-Call)

About the role

CACI is looking for a part-time Training Coordinator to handle the end-to-end administrative setup, logistics and coordination of the Project Management Fundamentals (PMF) program and other training courses. The role keeps courses running smoothly by managing scheduling, materials, instructor support, attendance tracking and post-course administration, and acts as the main operational contact for training delivery.

Key responsibilities

• Plan, schedule and coordinate the administrative side of PMF and other courses (in-person, virtual or hybrid), including dates, rooms and technology setups.
• Maintain course waitlists, send confirmations and reminders, and handle cancellations or substitutions.
• Prepare, organize and distribute course materials such as workbooks, handouts, slides, certificates and pre/post-course resources.
• Coordinate with instructors on logistics, materials, technical needs and special requests.
• Set up and support learning environments, including classroom layout, virtual meeting platforms and audiovisual equipment.
• Track attendance, collect evaluations and feedback, and compile completion records and reports.
• Maintain training records, rosters and documentation, and recommend improvements based on feedback.
• Facilitate course introductions and closeouts, and coordinate with internal stakeholders and external vendors.

Required profile

• US citizen with active Secret security clearance or ability to obtain it.
• Bachelor's degree.
• 3-5 years of experience in training coordination, administrative support for education/training programs, or project/operations coordination.
• Strong organizational skills, attention to detail and accuracy in record keeping.
• Desired: familiarity with Ship Repair or Project Management Fundamentals content, N3 level or above in Japanese, and experience supporting professional development or corporate/government training.

Required skills

• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to learn new systems quickly
• Strong written and verbal communication

What we offer

• Proposed pay range of $45,700 - $91,300, depending on location, contract category and experience.
• Healthcare, wellness, financial, retirement, family support, continuing education and time-off benefits.
• Flexible time off and access to learning resources.