Team Lead, Vehicle Administration

About the role

MSX International is hiring a Team Lead, Vehicle Administration for a dual-function role embedded full-time at an OEM's national headquarters. The person manages the OEM's Department Car program from order to delivery (ordering, allocation, tracking, compliance, disposal) and acts as the on-site MSX team lead for all MSX staff in the department. The role is split roughly 50% department car management and 50% on-site team lead.

Key responsibilities

• Manage the end-to-end Department Car program: review and approve orders, allocate and group vehicles, track status, coordinate deliveries, process turn-ins and disposals, and track expenses for reimbursement.
• Maintain accurate records in the Company Vehicle Management Portal (CVMP) and ensure compliance with department car policies.
• Work with Facilities on company car parking locations and assist with yearly physical inventory audits.
• Partner with the client's Vehicle Administration management to improve reporting, recommend policy updates and run Department Car training.
• Handle IT activities such as service request tracking and system support follow-up, and provide backup support for team members when out of office.
• Serve as the main MSX point of contact for staff: PTO requests, benefits, timekeeping, timecard approvals, performance reviews and onboarding.
• Monitor that MSX employees meet OEM expectations and build a positive, collaborative team dynamic.

Required profile

• Bachelor's degree in Business Administration, Communications, Organizational Management or a related field preferred; equivalent education and experience considered.
• Minimum 2-4 years of experience in a team lead role, with experience managing others, including performance monitoring, scheduling, coaching and disciplinary conversations.
• Familiarity with basic HR functions such as timecard and PTO tracking.
• Preferred: experience in an embedded or shared-environment setting, fleet management or vehicle administration, and compliance auditing and inventory management.

Required skills

• Proficiency with Microsoft Office Suite, including basic reporting and spreadsheets.
• Ability to learn enterprise systems, portals and fleet management platforms with minimal instruction.
• Valid driver's license with a clean driving record.

The stated annual wage range is $90k to $105k.