Senior Administrative Assistant – Division of Neonatology

About the role

The University of Miami/UHealth Department of Pediatrics is seeking a full‑time Senior Administrative Assistant to support the Division Chief/Physician‑in‑Chief and faculty within the Division of Neonatology. This position ensures smooth daily operations and high‑level administrative support.

Key responsibilities

• Provide daily clerical support to department leadership, including managing complex calendars, scheduling meetings, and taking detailed minutes.
• Collect, review, and analyze confidential data; prepare reports, charts, budgets, and presentation materials.
• Handle non‑routine inquiries, draft correspondence, and route communications on behalf of leadership.
• Arrange travel, reservations, and logistics for the Division Chief and faculty.
• Maintain filing systems, coordinate the Physician Educational Observation Program, and support special projects by organizing data.
• Process administrative and financial documentation such as travel reimbursements, ensuring compliance and timely submission.

Required profile

• Demonstrated discretion, independent judgment, and initiative in managing competing priorities.
• Experience supporting senior executives in a clinical or academic environment.
• Strong organizational skills with the ability to anticipate needs and resolve issues promptly.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) for document creation, spreadsheets, and presentations.

What we offer

• Opportunity to work within a leading university medical department.
• Collaborative environment with exposure to clinical and academic initiatives.