Administrative Assistant for Prevention & Education Office

About the role

The Office of Prevention and Education at Northeastern University seeks an Administrative Assistant to support daily operations, communications, and program logistics. This position works closely with a team of nine staff members and serves as a primary point of contact for students dealing with sensitive health topics.

Key responsibilities

• Serve as the welcoming first point of contact across all communication channels, maintaining a professional and supportive tone.
• Communicate with internal and external stakeholders, including senior administrators, faculty, staff, students, and parents.
• Provide administrative support for programs such as bystander intervention education, sexual health programming, and wellness campaigns.
• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and material preparation.
• Track program attendance, produce summary reports, and assist with budget reconciliation and invoice processing.
• Oversee vendor coordination, supply management, and general office workflow while maintaining confidential records in compliance with university policies.

Required profile

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with individuals at all organizational levels and external constituents.
• Commitment to creating inclusive, affirming, and welcoming spaces for diverse student populations.
• Independent judgment, discretion, and the ability to recognize when to escalate issues.
• Experience handling confidential materials and navigating sensitive situations calmly.
• Attention to detail, proofreading, and follow‑through.

Required skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook).
• Familiarity with Salesforce, WordPress, Qualtrics, and Canva.