Executive Assistant to the Dean

About the role

The School of Law seeks an experienced Executive Assistant to provide high‑level administrative support to the Dean and manage daily operations of the Office of the Dean. This role serves as the primary point of contact, ensuring efficient office functions and a professional environment for faculty, staff, students, alumni, and visitors.

Key responsibilities

• Manage and prioritize the Dean’s calendar, travel arrangements, and expense reports, using independent judgment to resolve conflicts.
• Oversee daily office operations, front‑desk reception, mail distribution, supplies, and facilities work orders.
• Supervise, train, and schedule student workers and front‑desk staff, fostering an inclusive work environment.
• Coordinate and execute meetings, retreats, and events sponsored by the Office of the Dean, ensuring timely follow‑through.
• Serve as the primary point of contact, handling inquiries, sensitive communications, and maintaining relationships with internal and external stakeholders.

Required profile

• Bachelor’s degree with at least 5 years of related experience, preferably in higher education supporting senior leadership.
• Exceptional organizational skills, attention to detail, and ability to multitask under deadline pressure.
• Strong communication and interpersonal abilities, maintaining confidentiality and professionalism.
• Proven initiative, independent task follow‑through, and critical thinking skills.

Required skills

• Advanced proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Experience managing complex, national or global calendars.
• Familiarity with program management tools and office operations software.