Executive Assistant to CIO and Deputy CIOs

About the role

The Executive Assistant will support the Office of the CIO at Northeastern University, handling a wide range of administrative tasks, calendar management, and project coordination for the CIO and Deputy CIOs.

Key responsibilities

• Manage complex calendars for the CIO and Deputy CIOs, schedule meetings, and coordinate travel.
• Prepare and process expense reports, purchase requests, vendor justification forms, and quotes.
• Create and maintain spreadsheets, reports, presentations, documents, and dashboards.
• Support onboarding/offboarding of direct hires, coordinate OCIO events, and assist with special HR requests.
• Utilize digital workflow tools (Microsoft To Do, Flow, SharePoint, ServiceNow) to track agendas, projects, and action items.

Required profile

• Bachelor's degree with at least 7 years of administrative experience.
• Proven ability to work independently, exercise discretion, and make sound judgments.
• Strong communication skills with senior leadership, faculty, staff, and external partners.
• High comfort level with technology and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Office Suite – Excel, Word, PowerPoint, Outlook, Teams, OneNote.
• Calendar management for multiple senior executives.
• Experience with Microsoft To Do, Microsoft Flow, SharePoint, ServiceNow.
• Strong proofreading, attention to detail, and ability to handle sensitive personnel information.