Executive Assistant supporting NanoSystems Innovation Institute Director

About the role

The NanoSystems Innovation Institute at Northeastern University seeks a highly organized Executive Assistant to provide comprehensive administrative support to the Institute Director. This temporary position will ensure smooth daily operations and effective communication across the institute.

Key responsibilities

• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, emails, and phone calls on behalf of the Director.
• Prepare documents, reports, and presentations with accuracy.
• Act as liaison between the Director and internal/external stakeholders.
• Coordinate logistics for meetings, workshops, events, and travel arrangements.
• Assist with budget tracking, expense processing, and resource allocation.

Required profile

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant or similar administrative role.
• Strong organizational, multitasking, and attention‑to‑detail abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Familiarity with university systems and procedures is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint

What we offer

• Comprehensive benefits package for eligible employees, including medical, dental, vision, paid time off, tuition assistance, and retirement plans.
• Opportunity to work in a dynamic, innovative research environment.