Remote Executive Support Manager

About the role

We are seeking an experienced Executive Support Manager to keep our remote businesses organized. This hands‑on role involves managing inboxes, calendars, CRM records, events, vendors, and weekly reporting to ensure important communications and tasks are not missed.

Key responsibilities

• Monitor Outlook inboxes, form submissions, and newsletter replies, organizing messages and flagging follow‑ups.
• Draft simple professional email responses and route prospects, customers, members, and vendors.
• Maintain accurate GoHighLevel CRM records, updating contacts, notes, tags, and lead statuses.
• Identify and resolve missing or duplicate contact information.
• Manage calendars, coordinate team schedules, and support events and retreats.
• Coordinate with vendors, designers, sales teams, and other partners.
• Organize files, links, documents, and shared resources.
• Track open tasks, deadlines, questions, and blockers, and prepare a clear weekly progress report.

Required profile

• Experience supporting an executive or business owner across multiple brands.
• Strong written English and ability to communicate clearly.
• Proactive in following tasks through to completion and raising issues early.

Required skills

• Outlook email and calendar management
• GoHighLevel CRM
• Notion for task and documentation management
• Microsoft Word and Excel
• Google Workspace
• AI tools for drafting and summarising

What we offer

• Long‑term remote opportunity with direct work with business leadership
• Ownership of important daily operations across multiple brands
• Exposure to modern tools such as GoHighLevel, Notion, and AI platforms