Event Coordinator / Program Coordinator

About the role

TitanCEO connects CEOs through private events, roundtables and monthly membership groups, and runs the Titan100 program that recognizes 100 CEOs and C-level executives. The Program Coordinator acts as the liaison for the Titans, the program and its events, working closely with Program Directors and the Program Manager on award logistics, marketing campaigns, nomination outreach and sponsorship support. The role combines operational excellence, marketing support and business development coordination.

Key responsibilities

• Manage multiple projects and events, including the annual awards ceremonies and community gatherings, from planning and logistics to RSVPs and materials
• Collect, verify and prepare program materials, review and finalize presentation materials, and assist with booking flights, hotels and rentals for staff, speakers and partners
• Work with Program Directors and the team to align priorities, escalate issues and deliver polished materials for the awards program
• Coordinate communications with leaders, honorees, sponsors and partners, and share recaps, highlights and updates
• Develop and maintain marketing and communications across digital and print channels, and oversee website pages, web and print assets and visual content
• Plan, run and monitor email campaigns and social media content, and manage subscriber and contact data
• Keep program and participant data accurate, track program metrics with the Program Manager, and enforce quality control over all materials

Required profile

• Bachelor's degree or equivalent industry experience
• 2+ years of relevant experience as an executive assistant with exposure to marketing, sales or events
• Strategic thinking, strong organization, time management and project management skills
• Effective verbal and written communication

Required skills

• Asana
• Microsoft Office Suite
• Wix (website building and maintenance)
• MailChimp (email marketing and subscriber management)
• Adobe tools or similar project management platforms

Candidates must complete a LinkedIn application, a 10-12 minute Culture Index survey, and the application form in the order given.