Senior Executive Assistant & Office Operations

About the role

The Senior Executive Assistant & Office Operations partner provides high‑level support to senior leaders in Research & Development and oversees office operations for the Boston location. This hybrid role requires strong judgment, discretion, and the ability to manage complex, global schedules.

Key responsibilities

• Provide proactive executive support, managing complex calendars, travel, expenses, and evolving priorities for C‑suite leaders.
• Coordinate leadership meetings, strategic planning sessions, governance forums, and high‑priority engagements across global time zones.
• Oversee office and facilities management, including supplies, vendor relationships, maintenance requests, and cost‑optimization initiatives.
• Support logistics for town halls, all‑hands, company events, employee engagement activities, and cross‑functional initiatives.

Required profile

• Minimum 15 years of experience supporting C‑suite executives in fast‑paced, global environments.
• Prior biotechnology or life‑science experience preferred; R&D or clinical development background a plus.
• Demonstrated ability to handle confidential information with professionalism and autonomy.
• Excellent communication skills and ability to build trusted relationships across all organizational levels.

Required skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with DocuSign, SharePoint, Coupa, SAP, and Concur (or comparable expense platforms).
• Strong command of video‑conferencing and collaboration tools.
• Familiarity with AI‑enabled productivity tools such as Microsoft Copilot.

What we offer

• Competitive health and wellness coverage.
• Paid time off, public holidays, and additional leave entitlements.
• Flexible hybrid work schedule (minimum two on‑site days per week).
• Discretionary annual bonus and long‑term equity incentives.