OPS Administrative Assistant I

About the role

This position provides administrative support for the Fifth Judicial Circuit Court Administration at the Marion County Judicial Center. The assistant works closely with judges, court staff, and the public, handling confidential information and facilitating court services.

Key responsibilities

• Manage civil and family case files, assist at the Law Library and Family Law Self‑Help Center, and review legal forms for completeness.
• Prepare correspondence, reports, charts, and memoranda using Microsoft Office applications.
• Maintain office supplies, schedule meetings and events, arrange travel, and support supervisor presentations.
• Serve as backup to the Law Librarian and interact regularly with vendors and the public.

Required profile

• High school diploma with four years of secretarial/administrative experience, preferably including senior‑level duties.
• Strong written communication, grammar, and punctuation skills.
• Ability to handle sensitive information with discretion and maintain professionalism under pressure.

Required skills

• Proficiency with Microsoft Office, especially Word.
• Strong organizational abilities to prioritize tasks and meet deadlines.