Operations Administrator

About the role

The Operations Administrator will support the day‑to‑day operations of a fast‑growing New York City real‑estate team, handling listings, transactions, marketing and administrative tasks while ensuring high accuracy and organization.

Key responsibilities

• Coordinate daily administrative and operational needs, including listing preparation, launch, contract and closing processes.
• Assist with transaction coordination, documentation, deadlines, communications and follow‑ups.
• Prepare co‑op and condo board packages, manage marketing initiatives, and maintain organized records and internal systems.
• Manage calendars, meetings, appointments and track outstanding tasks, documents and approvals.

Required profile

• Previous experience in administration, operations, executive support, transaction coordination or similar role.
• Excellent organizational, time‑management and communication skills with strong attention to detail.
• Ability to manage multiple tasks and deadlines independently in a fast‑paced, team‑oriented environment.

Required skills

• Proficiency with common office technology, email, spreadsheets, document management and online platforms.
• Comfortable learning and using new technology, software and AI tools.