Office Assistant – Luxury Travel Agency (Contract)

About the role

We are seeking a professional Office Assistant to support daily operations at a luxury travel agency in Beverly Hills. This contract position serves as the first point of contact for clients, guests, and partners, ensuring a polished and efficient front‑desk experience.

Key responsibilities

• Greet visitors and represent the office with a detail‑oriented, service‑focused presence.
• Manage busy calendars, arrange meetings, and coordinate scheduling for internal staff and external contacts.
• Answer incoming calls, respond to routine inquiries, and route messages appropriately.
• Handle document scanning, filing, data entry, and other clerical tasks to support administrative workflows.
• Coordinate with vendors and service providers to maintain smooth day‑to‑day operations.
• Assist with office events, meeting preparation, and on‑site logistics.
• Monitor shared spaces, supplies, and facilities needs to keep the office orderly.
• Provide timely operational support for time‑sensitive administrative requests.

Required profile

• Previous experience in an office assistant, receptionist, front‑desk, or administrative support role.
• Strong ability to manage multiple priorities, especially high‑volume scheduling.
• Confident handling of inbound phone calls and professional communication with clients, vendors, and colleagues.
• Excellent organizational skills with strong attention to detail and follow‑through.
• Ability to work effectively in a client‑facing environment that requires discretion and professionalism.
• Comfortable using standard office technology and productivity tools.

Required skills

What we offer

• Contract position with regular office hours (9:00 am – 5:30 pm, Monday‑Friday).
• Opportunity to work in a fast‑paced, client‑focused luxury travel environment.