Office Administrator

About the role

Mirantis, a Kubernetes-native AI infrastructure company, is hiring an Office Administrator in Campbell, CA. The role covers front-desk reception, mail and document handling, office and facilities coordination, employee onboarding support and executive and finance administration. It is a full-time, on-site position requiring five days a week.

Key responsibilities

• Greet visitors, offer refreshments and process them through the visitor system; answer and direct incoming calls.
• Open, date-stamp, scan and route incoming US mail to Accounting, Legal, HR, Immigration and Payroll; process incoming checks and send originals to the bank.
• Coordinate executive signatures on documents from HR teams in France and Poland and return originals by courier.
• Keep conference rooms and the breakroom clean and stocked, order office supplies, snacks, drinks and coffee, and act as the main contact with building management for maintenance, key fobs, room bookings and HVAC, electrical or plumbing issues.
• Escalate security concerns to building security.
• Set up new hires with a desk, nameplate and key fob, ship laptops and coordinate returns, and add or remove employees from the corporate Uber account.
• Schedule in-office notary appointments around executive availability.
• Help the Executive Admin order food for meetings and handle setup and cleanup.
• Submit monthly Uber transaction reports to Accounting and Payroll and reconcile the company credit card monthly in Concur.

Required profile

• 1+ years in an office admin, reception or front desk role.
• Strong organization and attention to detail, able to keep many small things moving at once.
• Clear, friendly communication in person, by phone and by email.
• Able to work on-site in Campbell, CA, five days a week.

Required skills

• Comfortable with Google Workspace or Microsoft Office, and quick to learn new tools.
• Experience with Concur, Amazon Business or courier shipping (DHL, FedEx, UPS) is a plus.

What we offer

• A competitive compensation package with a strong benefits plan.
• The chance to work with an established leader in cloud infrastructure and with open-source innovation.