Legal & Executive Assistant – Office of General Counsel

About the role

The Office of the General Counsel at UC Hastings is looking for a motivated Legal & Executive Assistant to support the General Counsel in a dynamic higher‑education environment. This part‑time, on‑site position blends legal assistance with executive support, ensuring smooth operations and compliance with public‑record requirements.

Key responsibilities

• Process California Public Records Act requests and compile responsive documents.
• Maintain the General Counsel’s calendar, coordinate travel, and prepare meeting materials.
• Handle reimbursements, purchase orders, and expense reports; draft office budgets.
• Provide front‑desk reception, manage office supplies, and organize records.
• Support Board of Directors by preparing notices, agendas, and meeting packets in accordance with open‑meeting laws.
• Perform general office administration, including correspondence, filing, and special projects.

Required profile

• Bachelor’s degree preferred.
• Experience as an administrative or executive assistant, preferably in a legal or academic setting.
• Strong organizational skills with the ability to prioritize competing deadlines.
• Detail‑oriented and capable of handling confidential information.

Required skills

• Proficient clerical and computer skills.

What we offer

• Competitive hourly wage of $34‑$36.
• Part‑time schedule with occasional hybrid flexibility.
• Benefits package and exposure to a wide range of legal matters in higher education.