Human Resources & Office Coordinator

About the role

The American Coatings Association (ACA) is looking for a Human Resources and Office Coordinator in Washington DC. The role balances people-focused HR work with operational responsibilities that help the organization run effectively, covering employee lifecycle activities, HR systems and compliance, and key office services. It is onsite Monday to Friday at the DC headquarters, and after a 180-day introductory period eligible employees may move to a Monday-Thursday in-office schedule. The salary range is $65,000 to $75,000 per year.

Key responsibilities

• Recruitment: post positions, screen candidates, conduct reference checks and prepare offer letters
• Onboard and offboard staff, maintain personnel files and HR documentation, and keep the job description repository
• Administer employee benefits, manage COBRA, enter payroll data, review timesheets and prepare payroll documentation
• Support the HRIS, report to Finance, manage FSA accounts, coordinate wellness reimbursement and assist with HR training and engagement
• Ensure compliance with federal, state and local employment regulations, including staff notices and paid leave
• Manage office facilities, maintenance and repairs, and act as liaison with property management
• Manage vendors, service contracts and invoicing, oversee mail, shipping, meeting logistics and visitor coordination
• Manage office supply inventory, purchasing, business cards, key fobs and access, and oversee the office services budget
• Assist with internal meetings, events and staff gatherings, and manage the office hoteling system

Required profile

• 3+ years of experience in HR administration and office management, or a related operational role
• Experience supporting recruiting, HR compliance or payroll processes
• Strong organizational and time-management skills, excellent written and verbal communication, and ability to handle multiple priorities with attention to detail
• Preferred: technical comfort with Microsoft Office, HRIS systems (TriNet preferred), payroll systems, Box, project tracking tools (e.g. SmartSheet) and applicant tracking systems (e.g. BreezyHR)

What we offer

• Medical, dental and vision insurance, and a 401(k) with employer contribution
• Paid time off and holidays, transit benefits and a wellness reimbursement program
• Professional development opportunities, including support for SHRM-CP certification within the first 18 months

To apply, candidates must submit a resume, cover letter and salary requirements; incomplete applications will not be accepted.