Human Resources & Admin Associate

About the role

The Human Resources & Admin Associate will support the HR unit in Washington, DC, under the supervision of the Senior HR Assistant and the National HR Officer. The role involves a wide range of HR and administrative tasks, from recruitment to payroll processing.

Key responsibilities

• Assist in coordinating recruitment processes, including drafting vacancy notices, screening applications, and participating in interview panels.
• Manage pre‑employment activities such as entry‑on‑duty documentation, medical exams, insurance enrollment, and induction sessions.
• Maintain HR data in ORACLE, ensuring accuracy for allowances, benefits, leave quotas, and contract actions.
• Act as Timekeeper in ORACLE, reconciling leave records and generating related reports.
• Prepare documentation for staff movements, promotions, disciplinary cases, and separations, and maintain both electronic and physical HR archives.
• Support payroll processing by validating and inputting salary elements in ORACLE and PAYCHEX.

Required profile

• High school diploma with five years of relevant experience, or a Bachelor’s degree in HR, Business Administration, Psychology or related field with three years of experience.
• Prior experience in international humanitarian or multi‑cultural organizations is an advantage.
• Fluency in English (oral and written) is required.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with HR information systems, specifically SAP or ORACLE.
• Knowledge of payroll software such as PAYCHEX.