Executive Secretary III

About the role

The Division of Behavioral Health and Recovery is hiring an Executive Secretary III for the Treatment and Detention Facility in Rushville, Illinois. The position serves as a confidential administrative secretary to the Program Director, performing highly responsible secretarial and administrative work. It is a full-time, salaried union position with Monday to Friday hours (7:00am to 3:00pm, 30-minute unpaid lunch); the anticipated hybrid schedule is not available and the role is fully in the office.

Key responsibilities

• Serve as a confidential administrative secretary to the Program Director
• Maintain the filing system for the Director's Office, including Facility Incident Reports
• Serve as timekeeper and maintain the supervisor's schedule
• Schedule meetings and conferences

Required profile

• Applicants must be currently authorized to work in the United States on a full-time basis; the State does not sponsor employment visas
• Bilingual skills are welcome
• A resume or CV is recommended but not required
• Proof of higher education must be verified by the Department of Human Services before an offer can be made

Required skills

• Keyboarding skill option listed for the position

What we offer

• Anticipated salary of $5,812 to $8,259 per month ($69,744 to $99,108 per year)
• Top-tier benefits and retirement packages

Applications must be submitted electronically through the State of Illinois online application portal; applications by email or paper are not considered. The closing date is November 4, 2026.