Executive Assistant to CEO (Remote)

About the role

Noor Staffing Group is seeking a highly polished Executive Assistant to provide direct support to the CEO of its Choice Staffing division. This remote, full‑time role requires confidentiality, strong judgment, and the ability to operate independently during New York business hours.

Key responsibilities

• Manage and organize the Sr. VP's calendar, meetings, and appointments, including scheduling weekly meetings with branch managers.
• Prepare documents, meeting notes, action items, and follow‑ups; send reminders and track outstanding items.
• Maintain spreadsheets, trackers, weekly reports, and pull data from company systems as needed.
• Draft routine emails, announcements, and internal communications; organize Google Drive files, folders, forms, and templates.
• Assist with HR paperwork such as employee evaluations and raise requests, and coordinate with payroll, IT, and other departments.
• Support scheduling of training sessions, interviews, travel, and other meetings; help update training materials and procedures.
• Track upcoming deadlines, follow‑up items, and contribute to special projects as assigned.

Required profile

• Bachelor's degree or MBA, preferably from a US or comparable institution.
• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role.
• Fluent English with strong written and verbal skills; bilingual in Spanish is a plus.
• Excellent organizational skills, attention to detail, and ability to manage multiple assignments independently.
• Professional demeanor for communicating with managers and handling confidential information.

Required skills

• Advanced Excel and/or Google Sheets proficiency.
• Experience with Gmail, Google Calendar, Google Drive, and Google Docs.
• Comfortable learning new computer systems and using a Windows PC with reliable internet.