Administrative Assistant

About the role

Mineralys Therapeutics, a remote clinical‑stage biopharmaceutical company, is looking for an experienced Administrative Assistant to support its Medical Affairs department. The role involves executive coordination, document management, budget tracking, and administrative operations for senior leaders and field teams.

Key responsibilities

• Manage calendars, meetings, candidate interviews, travel arrangements, and expenses for senior leaders.
• Provide administrative support to senior leadership and Medical Affairs projects, including document compliance and record‑keeping.
• Coordinate field medical training, development programs, and Medical Excellence initiatives.
• Assist with regional and national conferences, sponsorships, and field‑team meetings.
• Track field medical budgets, contracts, invoices, fleet vehicles, and car allowance programs.
• Support regional field advisory boards, including planning and contract coordination.

Required profile

• Minimum 5 years of administrative support experience, preferably in biopharmaceutical or Medical Affairs environments.
• Ability to work effectively in a fast‑paced, evolving organization with limited structure.
• Strong judgment and discretion when handling confidential information.
• Excellent organizational, multitasking, written, and verbal communication skills.

Required skills

• Proficiency with Microsoft Office, SharePoint, and Veeva.
• Experience using AI tools such as Microsoft Copilot and Claude AI.

What we offer

• Medical, dental, and vision coverage.
• Paid time off and 401(k) retirement plan.
• Company incentive plans based on personal and company performance.