Administrative Coordinator

About the role

The Administrative Coordinator supports the Department of Chemistry and Chemical Biology at Northeastern University. Reporting to the department Chair, the role ensures smooth operations for faculty, students, staff, and guests both on campus and virtually.

Key responsibilities

• Manage the Chair’s and Associate Chairs’ calendars, travel arrangements, and guest logistics.
• Oversee payments, honoraria, reimbursements and act as Concur designee.
• Coordinate office supplies, mail, building maintenance, and access to department spaces.
• Liaise with Faculty Affairs on hiring, merit reviews, tenure and promotion processes.
• Supervise student employees and serve as backup for the Business and Operations Manager.
• Schedule and manage department meetings, events, and social activities.
• Maintain internal sites, distribution lists, social media, and create marketing materials.

Required profile

• Bachelor’s degree required.
• Minimum three years of relevant experience in an academic or similar environment.
• Strong organizational, communication and time‑management abilities.
• Ability to handle confidential information and work independently or as part of a team.

Required skills

• Experience with Banner, Concur, Candex or Workday.