Administrative Assistant - Water Department

About the role

The City of Fort Worth Water Department's Capital Delivery Division is looking for an Administrative Assistant to support its team, which plans, designs and delivers projects keeping Fort Worth's water and wastewater systems reliable. The role covers payroll processing, recruitment, employee support, records management and other administrative tasks, in an office team environment Monday to Friday, 8:00 am to 5:00 pm.

Key responsibilities

• Assist with contract administration, including construction contracts, engineering agreements, amendments and change orders, and coordinate meetings
• Support the Human Resources Coordinator with payroll processing, recruitment, benefits enrollment and employee records
• Prepare, review and finalize Mayor and Council Communications documents in the Document Assembler system
• Help with FMLA, Workers' Compensation and ADA processes, and act as Medical Records Custodian as assigned
• Maintain confidential personnel, medical and departmental records in line with City policy and regulations
• Enter, update and retrieve information in PeopleSoft and other City systems
• Resolve routine administrative issues, support process improvements and provide customer service to internal and external stakeholders

Required profile

• Associate's degree from an accredited college or university, with coursework in public administration, business administration, human resources or a related field
• Four years of increasingly responsible administrative and clerical experience
• Organized, detail-oriented, customer-focused, able to manage several priorities and keep confidential information secure

Preferred qualifications

• Contract administration experience, including engineering contracts, amendments, change orders and Mayor and Council Communications
• Payroll, recruitment, employee records or benefits administration experience
• PeopleSoft HCM knowledge, including Time and Labor/Absence and payroll/timekeeping review
• Intermediate to advanced Microsoft Office (Word, Excel, Outlook)

What we offer

• Pay range of $22.90 to $28.62 per hour ($47,632 to $59,539 annually)
• 11 paid holidays, medical, dental and vision coverage, paid time off and pension plan
• Professional development opportunities