Administrative Assistant – Groups

About the role

The Administrative Assistant supports the Adult Groups Pastor(s) and team at the Reservoir Campus, providing proactive administrative and hospitality assistance to help the church’s discipleship pathways run smoothly.

Key responsibilities

• Manage calendars, schedule appointments, and prepare meeting spaces using the Rock system.
• Coordinate mailings, photocopying, laminating, and maintain organized files and records.
• Order curriculum and resources, track budget expenses, prepare purchase orders, and reconcile VISA statements.
• Maintain accurate attendance data, create registration forms, and generate reports for Adult Groups and related programs.
• Provide phone and email support to group leaders, coaches, and prospective participants, including follow‑up communications.

Required profile

• High school diploma or equivalent; college experience preferred.
• 2‑5 years of administrative experience with strong interpersonal and communication skills.
• Ability to work collaboratively with diverse volunteers, staff, and church members.
• Commitment to personal spiritual growth and alignment with the church’s values.

Required skills

• Proficiency with Windows and macOS operating systems.
• Experience using word processing and spreadsheet applications (e.g., Microsoft Word, Excel).
• Basic bookkeeping, budgeting, and expense monitoring abilities.
• Familiarity with the Rock church management software for scheduling, registration, and reporting.