Administrative Aide II

About the role

CMT Services, Inc. is seeking an Administrative Aide II to support office operations, manage digital file transitions, and provide front‑desk assistance for its government‑focused clientele.

Key responsibilities

• Move digital files from legacy systems, scan paper documents, and assist with secure destruction of originals.
• Answer phones, route mail, create correspondence, flyers, letters, syllabi, tests, and reports; proofread and edit documents.
• Serve as the initial point of contact, directing calls and walk‑ins to appropriate staff or departments.
• Manage schedules, calendars, and ordering of supplies through vendors.
• Hire, train, and supervise student assistants.
• Maintain manual and automated financial, accounting, personnel, and other administrative records with confidentiality.
• Attend meetings, take notes, and distribute information as needed.
• Perform calculations, data entry, and manage web page administrative areas.
• Create graphic organizers and flyers.

Required profile

• High school diploma or GED.
• At least one year of progressively responsible office administrative support experience.
• Strong written communication with correct spelling, grammar, and formatting.
• Basic mathematical computation ability.
• Ability to organize work and meet deadlines.

Required skills

• Proficiency with Microsoft Office Suite.