Executive Assistant to the Senior Vice President

About the role

The Office of External Affairs at Northeastern University seeks a proactive Executive Assistant to support the Senior Vice President. Reporting to the Director of Executive and Strategic Initiatives, you will manage high‑level administrative tasks, coordinate travel, and assist with division‑wide projects and events.

Key responsibilities

• Maintain the SVP’s executive calendar, organize meetings, and prepare materials.
• Coordinate domestic and international travel, track expenses, and prepare Concur reports.
• Plan, coordinate, and execute logistics for division‑wide meetings, all‑staff gatherings, and engagement activities.
• Assist the Director with project deliverables related to key division or university initiatives.
• Handle confidential information with discretion and perform other duties to ensure smooth division operations.

Required profile

• Bachelor’s degree with 3‑5 years of office experience in a fast‑paced, collaborative environment.
• Strong written and verbal communication skills, detail‑oriented, and able to manage multiple priorities.
• Self‑starter who works independently, anticipates problems, and collaborates effectively at all organizational levels.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Concur for travel and expense reporting.
• Familiarity with AI tools for productivity is a plus.

What we offer

• Comprehensive benefits package including medical, vision, dental, paid time off, tuition assistance, wellness and life insurance, retirement plans, and commuting/transportation benefits.
• Competitive salary range based on experience and qualifications.