Administrative Operations Manager

About the role

The Administrative Operations Manager supports the day‑to‑day operations and strategic objectives of the Center for Theoretical Biological Physics (CTBP) and the Center for Interdisciplinary Research on Complex Systems (CIRCS) at Northeastern University. Reporting to the Director of CTBP, this role oversees research administration, finance, space management, and program coordination.

Key responsibilities

• Oversee daily operations of CTBP and CIRCS, including staff direction, office and space management, and ID badge issuance.
• Administer NSF‑funded summer undergraduate research program and the Physics of Living Systems Graduate Student Network, coordinating meetings and workshops.
• Lead grant proposal preparation, budgeting, and administration for NSF, NIH, DOE, NASA, and private foundations.
• Coordinate financial reporting, award closeout, and subaward management with the Office of Research Finance.
• Maintain Center websites, seminar series logistics, and event publicity.

Required profile

• Bachelor’s degree required; Master’s degree preferred.
• 5–7 years of progressively responsible experience in an academic or research environment.
• Demonstrated ability to prioritize multiple projects and strong written and verbal communication skills.

Required skills

• Proficiency with Microsoft Office Suite.
• Familiarity with Banner financial system.

What we offer

• Comprehensive benefits package including medical, vision, dental, paid time off, tuition assistance, wellness, retirement, and commuting assistance.
• Competitive salary range based on experience and qualifications.