Executive Administrative Assistant – Remote

About the role

We are seeking a proactive Executive Administrative Assistant to support a boutique gourmet culinary brand that offers corporate meal subscriptions, luxury catering, and artisanal coffee experiences. The position is fully remote and combines administrative support, B2B prospecting, digital operations, and creative design tasks.

Key responsibilities

• Research and build a database of potential corporate clients in the Miami/South Florida market.
• Conduct cold outreach via email, WhatsApp and other digital channels to generate catering and coffee‑cart bookings.
• Manage the Square platform catalog, process online orders, and maintain accurate customer records.
• Create flyers, menus, presentations and other marketing assets using Canva.
• Leverage AI tools such as ChatGPT or Gemini to draft proposals, outreach messages and sales copy.
• Support Instagram and TikTok content coordination, identify influencers and manage follow‑ups.
• Provide day‑to‑day administrative assistance, organize documents, maintain spreadsheets and support executive priorities.

Required profile

• Strong administrative and organizational abilities with a results‑driven mindset.
• Comfortable working independently in a 100 % remote environment.
• Proactive sales orientation and confidence in digital outreach.
• Excellent written and verbal communication in English and Spanish.
• High attention to detail and aesthetic standards aligned with a luxury brand.

Required skills

• Canva
• Generative AI tools (ChatGPT, Gemini)
• Square platform
• Google Workspace
• Microsoft Excel