Remote Executive Assistant to CEO

About the role

Public Minds USA is looking for a highly organized, proactive and dependable Remote Executive Assistant to the CEO. The role provides direct administrative and operational support to the Chief Executive Officer, working remotely and coordinating across multiple time zones.

Key responsibilities

• Manage and maintain the CEO's calendar and daily schedule, coordinating meetings and appointments across time zones
• Prepare meeting agendas, take notes and track action items
• Handle email and inbox management and coordinate travel arrangements
• Prepare, edit and format documents, reports, spreadsheets and presentations
• Gather and compile data, prepare reports and share key findings with the CEO
• Track expenses, invoices, reimbursements and other administrative records
• Support project and task management by monitoring deadlines and deliverables
• Organize digital files, business records, contacts and documentation
• Assist with social media management, including content scheduling and publishing
• Create and edit basic marketing graphics and social media visuals with tools such as Canva
• Maintain a reliable remote work setup with stable, high-speed internet

Required profile

• Excellent written and verbal English; able to work independently and anticipate the CEO's needs
• Available to work according to U.S. Eastern Time (ET)
• Previous experience as an Executive Assistant, Personal Assistant, Secretary or in an administrative support role is preferred but not mandatory
• Fresh graduates are encouraged to apply

Required skills

• Proficiency in Microsoft 365, Google Workspace, Excel and Google Sheets
• Calendar management, meeting coordination and online collaboration tools (Calendly, Zoom, Microsoft Teams)
• Canva or similar design tools for basic graphics