Senior Administrative Assistant – UHealth SoLé Mia

About the role

The University of Miami UHealth at SoLé Mia is seeking a Senior Administrative Assistant to provide high‑level clerical and operational support to department leadership. This role ensures smooth daily operations, manages confidential information, and contributes to the efficiency of a leading academic medical center.

Key responsibilities

• Perform daily clerical tasks and support department leadership.
• Collect, review, and analyze complex or confidential data; prepare reports, charts, budgets, and presentation materials.
• Respond to or route priority inquiries and draft correspondence on behalf of leadership.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, provide information, and direct callers to appropriate staff.
• Schedule appointments, make travel arrangements, and handle reservations.
• Compose and type various correspondence; create spreadsheets and presentations.
• Greet visitors and provide general support.
• Develop and maintain departmental filing systems.
• Adhere to university policies, safeguard assets, and handle confidential information with discretion.

Required profile

• High school diploma or equivalent.
• Minimum of 3 years relevant administrative experience.
• General knowledge of office procedures and operations.
• Strong written and oral communication skills.
• Ability to maintain accurate records, files, and reports.
• Attention to detail and ability to process confidential information discreetly.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to create spreadsheets and presentations.