Senior Administrative Assistant – UHealth Medical Campus

About the role

The University of Miami/UHealth Department of SCCC is seeking a full‑time Senior Administrative Assistant to provide comprehensive office support on the UHealth Medical Campus in Miami. This role ensures smooth daily operations for department leadership and contributes to the efficient functioning of the office.

Key responsibilities

• Support department leadership with daily clerical tasks, including calendar management, meeting coordination, and travel arrangements.
• Collect, review, and analyze complex or confidential data to prepare reports, charts, budgets, and presentation materials.
• Respond to priority inquiries, draft correspondence, and route communications on behalf of leadership.
• Plan meetings, arrange facilities, order catering, manage AV requirements, and take detailed minutes.
• Answer phone calls, greet visitors, and provide general information or referrals.
• Maintain and develop filing systems, ensuring compliance with university policies and safeguarding assets.

Required profile

• High school diploma or equivalent.
• Minimum of 3 years of relevant administrative experience.
• Strong oral and written communication abilities.
• Proven ability to handle confidential information and build effective interpersonal relationships.

Required skills

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports, and correspondence.