C‑Suite Executive Assistant

About the role

Covista is seeking a highly organized Executive Assistant to support its C‑Suite leaders in Chicago. The role acts as a trusted partner, managing executive time, priorities, and confidential information in a fast‑paced, hybrid environment.

Key responsibilities

• Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing requests, and managing calendars, travel, and meeting preparation.
• Synthesize information from meetings, communications, and initiatives to keep executives informed and focused on high‑impact work.
• Prepare, refine, and coordinate executive‑level materials, presentations, and communications for senior stakeholders and the Board.
• Act as a liaison with internal and external stakeholders, handling sensitive matters with discretion and executive presence.
• Collaborate with the broader Executive Assistant network to ensure alignment across leadership priorities and schedules.

Required profile

• Bachelor’s degree or equivalent professional experience.
• 8+ years of experience supporting senior executives, including C‑Suite leaders.
• Exceptional judgment, discretion, and ability to operate under pressure in a dynamic environment.
• Strong organizational, communication, and executive presence skills.

Required skills

• Advanced proficiency in Microsoft Office suite (Outlook, PowerPoint, Excel, Word).
• Experience with AI tools to improve efficiency (preferred).