Executive Assistant

About the role

Nebius, an AI technology firm, is looking for an experienced Executive Assistant to provide operational and administrative support to the VP of Global Partnerships. This fully remote position involves managing executive schedules, coordinating cross‑departmental communication, and overseeing sales‑related processes.

Key responsibilities

• Manage calendar, travel arrangements, meeting logistics and expense reports for the VP of Global Partnerships.
• Maintain Salesforce and HubSpot CRM platforms, update client records and generate weekly performance reports.
• Prepare contracts, client‑facing materials, business proposals and support order‑processing workflows.
• Coordinate internal communications, team events, off‑sites and onboarding tasks for new hires.
• Compile analytical reports, track executive KPIs and maintain slide decks and documentation.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field preferred.
• 4‑6 years of experience supporting senior executives, preferably in sales or partnership environments.
• Proven ability to handle confidential information and manage multiple stakeholder communications.

Required skills

• Advanced proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Experience with CRM tools, specifically Salesforce and HubSpot.
• Strong Slack and collaboration‑software skills.

What we offer

• 100% company‑paid medical, dental and vision insurance.
• 401(k) retirement plan with company match.
• Paid parental leave and remote‑work reimbursement support.
• Fully funded short‑term disability, long‑term disability and life insurance.