Senior Administrative Assistant – Neurology Department

About the role

The University of Miami/UHealth Neurology department is seeking a full‑time Senior Administrative Assistant to provide comprehensive clerical and office support, ensuring smooth daily operations for faculty and leadership.

Key responsibilities

• Perform a variety of clerical functions, including document management, copying, faxing, scanning, and filing.
• Collect, review, and analyze confidential data; prepare reports, charts, budgets, and presentation materials.
• Plan meetings, take detailed minutes, and manage calendars for department leadership and faculty.
• Handle phone calls, respond to inquiries, and route communications appropriately.
• Arrange travel, reservations, and accommodations for staff and leadership.
• Compose correspondence, create spreadsheets and presentations, and maintain the department filing system.
• Process faculty reimbursements, CME expenses, expense reports, purchase orders, and work orders.
• Track faculty vacation and leave, update CVs, and coordinate academic and administrative calendars.

Required profile

• Experience providing administrative support in a higher‑education or medical environment.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.

Required skills

• Microsoft Office suite
• Excel