Senior Administrative Assistant – Department of Otolaryngology

About the role

The Department of Otolaryngology at the University of Miami is seeking a full‑time Senior Administrative Assistant to provide comprehensive clerical and office support. This role ensures smooth daily operations and assists department leadership with a variety of administrative tasks.

Key responsibilities

• Perform daily clerical tasks and support department leadership.
• Collect, review, and analyze confidential data; prepare reports, charts, budgets, and presentation materials.
• Handle non‑routine inquiries, draft correspondence, and manage communications on behalf of leadership.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, greet visitors, and provide general support.
• Arrange travel, reservations, and process reimbursements.
• Compose letters, spreadsheets, and presentations; maintain filing systems.
• Complete faculty credentialing, medical license, DEA renewals, and upload CME credits.

Required profile

• High school diploma or equivalent.
• Minimum 3 years of relevant administrative experience.
• Strong knowledge of office procedures and ability to handle confidential information with discretion.
• Excellent oral and written communication skills and attention to detail.
• Ability to multitask and meet competing deadlines.

Required skills

• Proficiency in Microsoft Office suite.
• Advanced Excel skills.

What we offer

• Full‑time position within a reputable university department.
• Opportunities for professional development and interaction with medical faculty.