Secretary – Mental Hygiene Legal Service

About the role

The New York State Unified Court System is looking for a dedicated Secretary to support the Mental Hygiene Legal Service in Rego Park, Queens. You will provide confidential administrative assistance to senior court administrators and ensure smooth daily operations.

Key responsibilities

• Providing personal and confidential secretarial services.
• Data entry and preparation of travel vouchers.
• Monitoring court calendars and scheduling.
• Composing correspondence for supervisor’s signature.
• Maintaining office files and personnel records.
• Screening visitors, telephone calls, mail and other confidential material.
• Conferring with judges, administrative and court personnel as requested.
• Taking and transcribing dictation of correspondence, reports and other office materials.
• Proofreading typed material for accuracy, grammar, spelling and punctuation.
• Sorting, logging, distributing and circulating mail, including confidential items.
• Taking notes and minutes at conferences and meetings.

Required profile

• High School diploma or equivalent plus two years of general or legal secretarial experience; or a certified business/commercial course with legal stenography coursework and one year experience; or an equivalent combination of education and experience.
• Punctuality, strong interpersonal and organizational skills.
• Ability to handle sensitive matters in a confidential manner.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in WordPerfect.

What we offer

• Base salary of $51,923 plus $4,920 location pay.