Recruiting Coordinator – Onsite, Wheeling, IL

About the role

The Recruiting Coordinator supports Kelly’s talent acquisition team in Wheeling, IL by ensuring a smooth interview process for a high volume of candidates. You will act as the central hub between recruiters, hiring managers, and applicants, delivering a professional and efficient experience.

Key responsibilities

• Coordinate and schedule interviews across multiple roles, handling reschedules and time‑zone differences.
• Manage complex calendars for recruiters, hiring managers, and candidates.
• Serve as the primary point of contact for candidates, recruiters, and hiring teams throughout the interview process.
• Complete recruiting workflows, maintain accurate candidate data, and ensure compliance with documentation and audit requirements.
• Update records in the applicant tracking system and support reporting needs.
• Partner with recruiters and Talent Acquisition Leads to prioritize daily recruiting operations.
• Identify and implement improvements to coordination workflows.
• Assist with candidate outreach, job fairs, walk‑ins, I‑9 verification, drug screens, and order compliance.
• Provide front‑desk support and help with initial candidate screening while learning the role.

Required profile

• Strong organizational and time‑management abilities in a fast‑paced environment.
• Clear, professional communication skills for interaction with teams and candidates.
• High attention to detail and commitment to data accuracy.
• Comfort with Applicant Tracking Systems and recruiting tools.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Minimum 1 year of administrative or coordination experience; recruiting or talent acquisition experience required.
• High School Diploma or equivalent.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Applicant Tracking System (ATS)