Program Specialist III – Administrative Support for AggieFab Lab

About the role

The Program Specialist III provides essential administrative support for faculty, the technical lab manager, and technical staff in the AggieFab Laboratory, a shared‑user facility at Texas A&M Engineering. The role serves as a liaison among multiple departments, administrative offices, and industry partners, ensuring smooth laboratory operations.

Key responsibilities

• Manage accounts receivable and payable for AggieFab, including customer setup, billing reconciliation, and purchase voucher preparation using FAMIS, MAESTRO, and AggieBuy systems.
• Oversee user access, maintain safety‑training records, and coordinate user scheduling through the iLab web interface.
• Order supplies and equipment, receive deliveries for ECE research labs, and support lab manager and IT staff with system maintenance.
• Provide day‑to‑day administrative assistance, handle building and lab access, and attend relevant meetings.
• Perform additional duties as needed to support laboratory and research activities.

Required profile

• Experience in administrative or program support roles, preferably in an academic or research environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills for interfacing with faculty, staff, and external partners.
• Attention to detail in financial processing and record‑keeping.

Required skills

• Proficiency with FAMIS financial system.
• Experience using MAESTRO accounting software.
• Familiarity with AggieBuy purchasing platform.
• Knowledge of iLab web‑based scheduling and user‑facility interface.