Administrative Coordinator II

About the role

The Administrative Coordinator II provides comprehensive administrative support to the Mechanical Engineering department at Texas A&M Engineering. Working under general supervision, the role involves coordinating departmental processes, communications, and a variety of specialized activities that enable faculty, staff, students, and visitors to operate efficiently.

Key responsibilities

• Prepare and format letters, memoranda, manuscripts, flyers, brochures, reports, and other documents for faculty.
• Compose, edit, and proofread correspondence, publications, presentations, and communication materials.
• Develop, maintain, and monitor departmental databases for student and faculty records.
• Arrange travel, prepare itineraries, and manage logistics for faculty, distinguished visitors, guest speakers, and interview candidates.
• Coordinate the faculty search process for Tenure‑Track and Academic Professional Track positions, including scheduling interviews, handling communications, and maintaining documentation.

Required profile

• Ability to exercise discretion, independent judgment, and decision‑making authority on significant matters.
• Strong written communication and attention to detail.
• Excellent organizational skills and the capacity to manage multiple tasks simultaneously.
• Professional demeanor when interacting with faculty, staff, students, and external visitors.

Required skills

What we offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package.
• A collaborative and supportive research environment within a leading engineering college.