Virtual Executive Assistant

About the role

Job Duck is seeking a Virtual Executive Assistant to support a fast‑growing business law practice. You will act as the right hand to a busy executive, ensuring daily operations run smoothly, priorities stay on track, and important details never fall through the cracks.

Key responsibilities

• Anticipate administrative needs and implement proactive solutions.
• Track action items and follow‑ups from meetings and conversations.
• Monitor ongoing projects, priorities, and deadlines.
• Coordinate scheduling through Calendly and maintain the executive’s calendar.
• Generate and compile reports as requested.
• Manage information within MyCase and other business systems.
• Organize digital documents, file records, and handle travel arrangements.
• Serve as a liaison between the executive and internal or external stakeholders.
• Prepare documents, presentations, and supporting materials for meetings.
• Manage the executive’s inbox, ensuring timely responses.

Required profile

• 2–3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar role.
• Experience managing executive calendars and inboxes.
• Proven ability to coordinate meetings, travel, and business documentation.
• Comfortable working in fast‑paced, evolving environments.
• Strong organizational and time‑management abilities.
• Ability to work independently with minimal supervision while maintaining confidentiality.

Required skills

• MyCase
• OpenPhone
• Microsoft Office Suite
• Microsoft Outlook
• Microsoft Excel
• OneDrive
• Calendly

What we offer

• Monthly compensation ranging from $1,060 to $1,150 USD.
• Paid time off and parental leave.
• 100% remote, full‑time, long‑term career opportunity.
• Opportunities for professional development and training.
• Dedicated support from the Job Duck team.
• Chance to work with clients who share the company’s values.