Program Administrator I

About the role

The Program Administrator I supports the Chief Operating Officer of Texas A&M Engineering by coordinating administrative functions, project timelines, and stakeholder communications. This full‑time, onsite position is based in College Station, Texas, and contributes to the efficient operation of the Texas A&M Engineering Experiment Station.

Key responsibilities

• Coordinate office workflows, records, supplies, and resources to ensure smooth administrative operations.
• Develop, maintain, and improve administrative systems for efficiency, compliance, and organizational goals.
• Prepare reports, summaries, and materials that support leadership decisions and program execution.
• Review, prepare, and process documents for leadership, ensuring accuracy, completeness, and compliance.
• Support budget tracking, resource planning, policy implementation, and respond to administrative inquiries.
• Monitor project timelines, identify operational needs, and recommend process improvements.
• Assist with Department of War contracting, proposal development, and reporting through document readiness.
• Manage scheduling and coordination of meetings with internal and external stakeholders.

Required profile

• Works under direction while handling highly complex planning, directing, and coordinating tasks.
• Exercises discretion and independent judgment on matters of significance.
• Strong organizational and communication abilities to support leadership and cross‑functional teams.

Required skills

What we offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package and professional development opportunities.
• Collaborative environment within a leading engineering research institution.