Personal Assistant to Global Head of Citizenship

About the role

We are seeking a highly organized Personal Assistant to support the Global Head of Citizenship within our Public Policy and Corporate Responsibility division. The role provides executive partnership, ensuring smooth day‑to‑day operations across a complex global remit.

Key responsibilities

• Manage the Global Head of Citizenship’s calendar, triage meeting requests, resolve conflicts and align priorities.
• Plan and coordinate travel itineraries, ensuring compliance with corporate travel policy.
• Arrange meeting logistics, including conference rooms, A/V equipment and visitor access.
• Prepare and distribute agendas and supporting materials in advance of meetings.
• Provide administrative support for the broader Public Policy & Corporate Responsibility leadership team, especially during New York‑based events.
• Handle day‑to‑day administration such as corporate card expenses, filing systems and confidential documentation.
• Track actions, follow‑ups and deadlines, flagging risks or dependencies early.
• Troubleshoot issues with internal partners (technology, building services, A/V) to maintain service quality.

Required profile

• Proven experience supporting senior executives in a fast‑paced, high‑visibility environment.
• Strong attention to detail, accuracy and confidentiality.
• Excellent organizational and time‑management skills.
• Ability to anticipate needs, prioritize effectively and communicate clearly with internal and external stakeholders.

Required skills