Personal Assistant – Permanent Mission to the UN

About the role

The Permanent Mission of the Republic of Zambia to the United Nations is looking for a highly organized Personal Assistant to provide day‑to‑day administrative support to diplomatic staff in New York. The role involves managing the mission’s busy schedule, handling communications and ensuring smooth operation of office activities.

Key responsibilities

• Coordinate calendars, appointments and travel arrangements for mission officials.
• Handle incoming correspondence, phone calls and email inquiries.
• Assist in planning and executing events and meetings.
• Maintain confidential records, files and documents.
• Provide general administrative support across the mission.

Required profile

• Proven experience as a personal or executive assistant or in a comparable administrative role.
• Excellent communication and organizational abilities.
• Ability to work independently and manage sensitive information with discretion.
• Legal authorization to work in the United States.

Required skills

• Proficiency with Microsoft Office suite and other digital office tools.

What we offer

• Competitive salary.
• Professional and respectful work environment.
• Opportunities for growth and development within an international diplomatic setting.