Payroll and Benefits Senior Manager

About the role

Archipelago Companies, a portfolio of consumer lifestyle brands including OluKai, Melin, Roark and Tradewind Services, is hiring a Payroll and Benefits Senior Manager. The role oversees payroll processing, benefits programs and administration, and compliance with federal, state and local regulations so that employees are paid accurately and receive the right benefits. It works closely with HR, Payroll, Finance and external vendors. The position is in-office hybrid in Irvine, California, with four mandatory days in the office and one day from home.

Key responsibilities

• Payroll administration: keep accurate payroll records for new hires, terminations, salary adjustments, leave, bonuses and commissions; manage schedules, state tax registrations, tax filings, deductions and direct deposits; reconcile with Finance and support budget planning
• Ensure compliance with wage and hour laws (FLSA, overtime) and payroll taxes; run the 401K audit and annual workers' compensation audit
• Benefits administration: manage health insurance, retirement plans, FSA, life insurance, disability and wellness programs; handle enrollments, renewals and changes with HR; lead annual open enrollment and wellness initiatives
• Ensure compliance with ACA, COBRA and ERISA; prepare and file payroll tax returns, W-2s and 1095-Cs; audit monthly payments and resolve enrollment issues
• Handle employee inquiries on benefits and payroll, and work with vendors to negotiate benefits contracts
• Process 1099 forms for contractors and review vendor payments against IRS regulations
• Improve processes, automate reporting and workflows, and oversee system upgrades and integrations
• Support acquisitions, set up expense reports for new hires, and coordinate accounting needs for retail locations

Required profile

• Bachelor's degree in accounting, finance, human resources, business administration or a related field preferred, or equivalent experience
• At least 8 years of experience in payroll and benefits administration
• Knowledge of multi-state payroll and benefits laws, including FLSA, ACA, COBRA, ERISA and IRS regulations
• Attention to detail, problem-solving skills and ability to manage confidential information
• Strong organization and time management, and willingness to adopt AI-enabled tools

Required skills

• Payroll and HRIS systems such as ADP, Paychex, BambooHR or Full Circle
• Certified Payroll Professional (CPP)

What we offer

• Salary of $111,000 to $130,000 plus an annual bonus opportunity
• Free chef-prepared breakfast and lunch Monday through Thursday
• Product gift program, brand discounts and milestone anniversary travel gifts
• Medical, dental, vision and company-paid life insurance
• 401k with employer match
• 15 days of PTO plus one extra day each anniversary year and three floating holidays