Office Services and Operations Coordinator

About the role

The Office Services and Operations Coordinator provides administration, secretarial and clerical support to keep the office running efficiently. The role covers all office services tasks across the departments of the agency, including reports and special projects assigned by management. It is a non-exempt position based in Van Nuys, California.

Key responsibilities

• Coordinate mail: collect and mail correspondence, copy information and scan mail to remote employees
• Oversee postage machine orders and check UPS, messenger and mail service accounts
• Maintain supplies by checking inventory, anticipating needs, placing and expediting orders, verifying payments and receipts, confirming customer orders, stocking items and delivering them to workstations
• Provide new hire supplies and assist covering the reception desk, answering questions and forwarding messages
• Restock supplies in both kitchens
• Track licensing for the agency and its employees
• Perform miscellaneous tasks alongside accounting and other duties as assigned by management

Required profile

• At least two years of administrative support experience
• High school diploma; completed college courses in accounting preferred
• Detailed, organized and multi-tasking, willing to learn and take initiative
• Ability to work under pressure, meet deadlines, work independently and collaborate with a team

Required skills

• Computer skills and working knowledge of basic accounting software programs
• Strong written and verbal communication and follow-up skills
• Customer service orientation, sound problem-solving and good judgment

What we offer

• Base salary range of $34,100 to $62,200, depending on experience, skills, training, location, certifications and education
• Health and welfare benefits, tuition assistance and 401K savings
• Tuition reimbursement, charitable contribution match, stock purchase opportunities and generous time off