Business Assistant to CEO (Russian C1+)

About the role

Crystalia Glass LLC, a provider of premium glass products founded in 2017 and operating across the United States, is looking for a Business Assistant to CEO. The position is full-time, 8:30 am to 5 pm in the NY (EST) time zone, remote, and on a B2B contract basis (sole proprietorship or corporate entity). The role requires fluent English and Russian (C1+).

Key responsibilities

• Manage the CEO's daily, weekly and monthly schedule, organize meetings, calls and business trips, and prioritize tasks and deadlines.
• Anticipate the CEO's needs, prepare information and reports, filter and organize communication, and draft correspondence in English and Russian while keeping everything confidential.
• Prepare presentations, summaries and analytical reports, and coordinate internal and external communications.
• Support ongoing projects by monitoring progress, collecting data and preparing updates.
• Manage interactions with suppliers, contractors and partners, and keep records and files in order.
• Open and renew business licenses, coordinate with insurance brokers, issue and track Certificates of Insurance, and apply for contractor licenses in planned states.
• Monitor and coordinate vehicle registrations, renewals and insurance for the company fleet.
• Plan business trips, handle visas and international travel documentation, and support participation in meetings, exhibitions and conferences.
• Communicate with the CEO's direct reports and partners, follow up on meeting outcomes, and act as an advisor and bridge to key stakeholders.
• Track performance data and KPIs, help identify process improvements, and provide limited personal planning and errand support.

Required profile

• Higher education in Law, International Business, International Relations or similar.
• At least 2 years of experience as a Business Assistant, Executive Assistant or similar in a dynamic business environment.
• Experience working for a US company with operations in the USA is a big plus.
• Fluent English (C1+) and Russian, written and spoken.
• Good time management, independent decision-making, discretion and professional demeanor.

Required skills

• Office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants).
• Basic understanding of finance, budgeting and reporting is a plus.