Office Manager & Payroll Specialist

About the role

Cardinal State, LLC is seeking an experienced Office Manager and Payroll Specialist to support accounting, payroll, employee administration, and daily office operations for our landscape construction projects.

Key responsibilities

• Manage accounts payable and receivable, including client and vendor payments, expense tracking, bank deposits and reconciliations.
• Coordinate and process payroll, verify hours and rates, reconcile deductions and taxes, and handle payroll reporting.
• Maintain certified payroll, union labor, workers’ compensation reporting and other compliance documentation.
• Support benefits administration, PTO tracking and open enrollment.
• Serve as primary contact for vendors, insurance providers, regulatory agencies and business compliance needs.

Required profile

• 5+ years progressive experience in accounting, payroll or bookkeeping, preferably in construction or project‑based environments.
• Associate’s degree or equivalent coursework in accounting preferred.
• 2+ years of office administration responsibilities.
• Strong organizational, communication and independent work skills.

Required skills

• Proficiency with Paychex.
• Proficiency with QuickBooks.
• Proficiency with Microsoft Office.

What we offer

• Competitive annual salary of $75,000‑$85,000.
• Healthcare stipend.
• 401(k) with 4% employer match.
• Generous PTO package.