Office Coordinator – Front Office & Executive Support

About the role

The Office Coordinator will be the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming environment. This role supports daily office operations and provides direct administrative assistance to executive leadership within a growing professional services firm.

Key responsibilities

• Greet and assist guests, visitors, and vendors while maintaining a polished office atmosphere.
• Serve as the primary front‑office contact for incoming inquiries.
• Receive, sort, and distribute mail and packages; coordinate outgoing shipments.
• Manage conference‑room scheduling, meeting preparation, catering, and executive events.
• Support executives with expense reports, calendar management, scheduling, and other administrative requests.
• Scan, organize, upload, and maintain electronic company records.
• Maintain office supplies, inventory, and general administrative functions.
• Assist with special projects for senior leadership and ensure confidentiality of sensitive information.
• Keep common office and meeting areas organized and presentable.
• Provide administrative support to multiple departments as needed.

Required profile

• High school diploma or equivalent; associate degree preferred.
• Two or more years of experience in administrative, receptionist, office coordination, or executive support roles.
• Proven ability to handle confidential information with discretion.
• Strong interpersonal and customer‑service skills with a professional demeanor.
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).