Legal Executive Assistant – Support Partners in SF & Redwood City

About the role

The firm is looking for a Legal Executive Assistant to provide high‑level support to 2‑3 partners across its San Francisco and Redwood City offices. You will act as the primary liaison between attorneys, clients, and internal teams, ensuring confidentiality and professionalism at all times.

Key responsibilities

• Manage and maintain busy partner calendars, email inboxes, and coordinate meetings.
• Arrange complex domestic and international travel itineraries.
• Maintain client files, update contact lists, and draft correspondence.
• Screen, read, research, and route incoming communications to conserve attorneys’ time.
• Process reimbursements, expense reports, and credit‑card reconciliations.
• Oversee client billing, expense tracking, and time‑entry activities.
• Support marketing and business‑development initiatives.
• Serve as the main point of contact for clients, assisting with relationship management, conflict checks, and matter openings.
• Assist with special projects and business‑development initiatives as needed.

Required profile

• 5+ years of experience as an administrative or executive assistant in a global AM 100 law firm.
• Experience supporting corporate or litigation partners/shareholders.
• Proven ability to work in a fast‑paced, executive‑level environment with minimal supervision.
• Bachelor’s degree or equivalent experience preferred.

Required skills

• Proficiency with Windows‑based operating systems.
• Advanced knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Experience with document‑management and office technologies such as iManage, Chrome River, Intapp, and Elite.