Labor & Employment Legal Assistant / Paralegal

About the role

iHeartMedia is hiring a detail-oriented Legal Assistant/Paralegal for its Labor & Employment legal department, which includes five attorneys and one other paralegal. The role provides accurate document drafting, data management and reporting, and supports day-to-day operations. It suits someone experienced in legal, human resources and/or compliance functions who enjoys keeping organized systems.

Key responsibilities

• Document preparation: create and maintain standardized templates, prepare a high volume of agreements mainly from templates, and ensure documents follow formatting, accuracy and version-control standards
• Draft professional correspondence such as letters and notices, and coordinate their secure delivery internally and externally
• Contract management: assist in drafting and updating high-level employment contracts, use Workday and the contract management system to track contract lifecycles and renewals or terminations, and communicate with business leaders on contract terms
• Litigation and administrative agency support: organize and maintain case files, keep calendars and track deadlines, and help review, redact and produce personnel records for third parties
• Handle sensitive information securely, coordinate with external counsel, and prepare responses to audits, charges and claims, uploading them to government portals where applicable

Required profile

• Minimum of 7-10 years of experience supporting a legal department, with preference for in-house experience and/or labor & employment experience
• Associate or Bachelor's degree, and/or a Paralegal Certificate from an accredited program preferred
• Primarily in-office with some hybrid work in the San Antonio, TX area

Required skills

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams required)
• Detail-oriented, organized, able to prioritize competing tasks and work independently
• Discretion with confidential information and professionalism in a fast-paced environment

What we offer

• Medical, dental and vision coverage, life insurance, paid vacation and sick time, and paid holidays
• A 401K plan and Employee Assistance Program
• A Spirit day for volunteering and additional voluntary programs such as spending accounts and student loan refinancing