Job File Coordinator

About the role

The client seeks a detail‑oriented Job File Coordinator to support daily administrative operations for a U.S.-based business. The role involves managing communications, scheduling, and maintaining accurate job files in a fully remote environment.

Key responsibilities

• Answer and direct incoming calls, handle inquiries, and take messages.
• Schedule appointments, coordinate meetings, and maintain calendars.
• Organize, prioritize, and monitor incoming emails for timely follow‑up.
• Create, update, and maintain job files, documents, and records.
• Provide general administrative support, including document filing and customer support.

Required profile

• Minimum 3 years of experience in administrative, coordination, customer service, or virtual assistant roles supporting U.S. companies.
• Excellent written and verbal English communication with a professional phone manner.
• Strong organizational skills, attention to detail, and ability to work independently.
• Reliable internet connection and a suitable home workspace.

Required skills

• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Familiarity with Google Workspace.